KEY DUTIES & RESPONSIBILITIES:
The successful candidate will undertake for the following responsibilities.
 Manage all accounting functions of the organization.
 Financial Planning and budgeting of the organization.
 Prepare management reports of subsequent month.
 Ensure all statutory are paid on time.
 Advice director on financial status of the organization.
 Manage debt follow up from customers and adherence to credit period.
 Bank reconciliations
 Debtors& creditors reconciliation.
 Prepare audit file and respond to queries raised by auditors.
 To raise mid-month invoices of current month timely.
 To raise end month invoices timely of subsequent month.
 Raise cash invoice every Monday.
 Raise invoices immediately for services which have quotations or on request by clients.
 Raise and send all invoices timely in the Subsequent month.
 Ensure that a soft copy of the invoices is sent to all clients.
 Ensure QuickBooks is updated daily.
 Maintain proper filing practices of all invoices and documents.
 Preparation of Salaries and driver’s commissions timely every month.
 Ensure cash vouchers for the previous day are reconciled on time.
 Ensure there is follow up on all vouchers not received and at least a soft copy is available.
 Supervise that vouchers are arranged and compiled per company and per day.
 Ensure parking issued to drivers should be reconciled daily.
 Ensure fuel consumed is reconciled daily and a report sent to the director.
 Ensure reconciliation and maintenance of a schedule of outsourced car hire services.
 Ensure the control petty cash (Office Line) is reconciled daily and on time.
 Ensure emails are acted upon and responded to on time.
 Ensure control of voucher books issued to drivers and record kept for the same.
 Ensure customer receipts are raised and their statements updated daily.
 Ensure timely communication with customer and request for remittance advice when a
payment received is not clear it for which invoice or invoices.
 Preparing Debtors Ageing report daily and a copy sent to director.
 Prepare ageing creditors as per Directors request.
 Ensure Cheque Payment Voucher (CPV) for all payments are raised for approval by
director.
 Ensure that duly approved suppliers bills are posted in QuickBooks.
 Ensure Write and issue Cheques against a signed Cheque payment Voucher CPV.
 Make bank transfers against a duly signed CPV.
 Other duties as may be requested or assigned by the management.

DESIRABLE SKILLS:
 Good oral and written communication skills to relay messages through telephone,
email and other electronic media.
 Attention to detail and problem-solving skills.
 Acceptable and professional telephone etiquette.
 Excellent skills in communicating to subordinates and other members of staff effectively.
 Computer literacy and proficiency with Microsoft Office programs, QuickBooks.
 Solicit performance feedback and handle constructive criticism well.
 Understanding of duties and responsibilities, and have the necessary job knowledge, has
necessary technical skills, understands company mission/values and overall strategic
direction.
 Keeps information organized and accessible, maintains clean/functional
workspace, works systematically and efficiently, manages time well.
 Good listening, inter-personal, and negotiating skills, flexible/open-minded, tactful,
patient and courteous.
 Develop constructive and cooperative working relationships with others, and
maintaining them overtime.
 Good writing and presentation skills.
 Using logic and reasoning to identify the strengths and weaknesses of alternative
solutions, conclusions or approaches to problems.
 Considering the relative costs and benefits of potential actions to choose the most
appropriate one.

DESIRABLE ABILITIES:
 Ability to solicit and to constructively give performance feedback.
 Ability to motivate and direct other staff members.
 Ability to cooperatively deal with different people in complex situations to maintain
productive work relationship.
 Able to demonstrate a high level of confidentiality, integrity, honesty, consistency and fair
play in all operational situations.
 Ability to use initiative, judgment, and resourcefulness considerably in resolving questions,
complaints, and operational challenges.
 Ability to work independently and to maintain focus even under pressure in order to meet
commitments and tight deadlines.
 Ability to always maintain a pleasant, professional and accountable demeanor within the
corporate environment.
 Ability to handle and to steer organizational change and to set personal standards.
 Ability to use computers and computer systems (including hardware and software) to
program, write software, set up functions, enter data, or process information.
 Ability to identify the underlying principles, reasons, or facts of information by breaking
down information or data into separate parts.
 Ability to compile, code, categorize, calculate, tabulate, audit, or verify information or data.
 Ability to keep track of ongoing evolution on Generally Accepted Accounting Principles
(GAPs).
 Ability to multi-task and to utilize downtime constructively.